Friday, July 27, 2007

Article V: Officers and Board of Directors

Section 1. Composition: The Board of Directors shall be composed of the President Vice President, Secretary, Treasurer and seven (7) General Members of the Association.

Section 2. Duties: The officers shall perform duties as prescribed by these Bylaws and all such other duties applicable to the office as prescribed by the parliamentary authority adopted by this Association. The officers shall hold a term of three years or until their successors are elected.

a. President: The President shall preside at General, Special, Annual and Board meetings of the Association. At the Annual meeting, the President shall present a written report concerning the activities of the Association of the past year. The President shall sign, together with the Secretary or Treasurer, all legal papers of the Association as authorized by the Board, and all such other duties applicable to the office.

b. Vice President: The Vice-President, in the absence of the President, shall have all the powers to perform all the duties of the President.

c. Secretary:
The Secretary shall:
1) keep the minutes of all the:
a) executive board meetings,
b) Board meetings, and
c) business meetings of the Association;

2) file all committee reports, prepare agenda in cooperation with the President prior to each meeting;

3) notify the Directors and Members of meetings;

4) handle all correspondence of the Association; and

5} in the absence of the President and Vice-President:
a) conduct the meetings, and
b) shall have all the powers to perform all the duties of President.

e. Treasurer: The Treasurer shall:
1. receive, disburse and have care and custody of all funds of the Association, and perform other duties authorized by the Board;

2. keep the roster of members in good standing;

3. give a written report of income and expenses at all meetings;

4. shall keep accurate book of accounts of all receipts and expenditures of the Association;

5. shall present a written report at the annual meeting; and

6. within 30 days after the close of the calendar year, shall present all accounts to the audit committees.

Section 3. Election: A Nominating Committee appointed by the President is to submit a slate of candidates of Officers and Directors to the Board of Directors for confirmation not later than the first week of November. Add itional nominations from the floor shall be permitted. All Officers and Directors shall be elected by ballot by the General Members at the annual membership meeting.

Section 4. Terms of Office: Each member of the Board shall serve for a term of
three (3) calendar years, which are staggered or until the successor is elected.
Their term of office shall begin at the close of the annual meeting.
(See proviso for details.)

Section 5.-Quorum: At least six (6) members of the Board as shown on the official record of the Secretary shall constitute a quorum of the Board.

Section 6. Vacancies: If any vacancies occur among the members of the Board a General Member may be appointed by the President to fill such a vacancy. The person appointed shall serve on a temporary basis until approved by the general membership at its next meeting and serve the remaining term of the vacated position.

Section 7. Resignation: Any Director may resign at any time by giving a written notice to the Chairman or Secretary of the Board. Such resignation shall take effect at the time specified therein.

7 comments:

Anonymous said...

Section 1:
Change the number of general members to 4 or 3.

Anonymous said...

Section 2: Must be discribed more clearly.

Homework: develop your own opinion on how the rules of sucession should go.

Anonymous said...

Rules of Succession and Executive and Board Members terms - must be explained clearly and concisely.

Homework Assignment - ALL BOARD MEMBERS - Develop a clear and concise rules of succession for dealing with elections

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